Administrative Assistant
Halifax, Nova Scotia

Do you pride yourself on being on top of things? Prepared? Would you self-describe as an office ninja? Mindful magazine is looking for a cracker-jack organizer and people-person who can manage office resources, provide support, and be the administrative glue that holds it all together. The ideal Administrative Assistant must have a jump-in-and-get-it-done attitude, be technically savvy, demonstrate exceptional customer service, and see it as a point of pride to meet the many and diverse needs of a busy office environment. An affinity for the mission of giving the world the mindful tools it needs to make it a better place wouldn’t hurt either.  

Who we are:

Mindful is an independent nonprofit media company located in Halifax dedicated to inspiring, guiding and connecting anyone who wants to explore mindfulness—to enjoy better health, more caring relationships, and a more compassionate society. Check out our website at mindful.org.

What you’ll be doing:


  • Office Management: attending to the flow of people, physical resources, space, and needs.
  • Administration: providing staff support and performing ongoing business-related functions.
  • Research: building and tracking quizzes and surveys in Survey Monkey and MailChimp
  • Email: managing permissions and brokering and responding to industry and other inquiries.


  • Support business and post-issue production needs of editorial and art departments: payables, review copy requests, publisher relations, preparing PDFs for distribution and digital publication.

What you need to have:

  • Experience in office environment.
  • Proficiency with office technology including MAC and PC operating systems and applications and the Microsoft suite of applications.
  • Comfort with and/or willingness to learn back-end of relevant web applications and creating PDFs with Adobe InDesign.
  • Aptitude and enthusiasm for providing support.
  • Ability to manage time and demands and prioritize.

Additional Information:

This full time permanent position is located in Halifax.  The salary will take experience into account.  All benefits – health, dental, and vision – are employer-paid, and the work week is 35 hours. The office itself is architect-designed and located in the city’s vibrant north end. Candidates must be eligible to work in Canada.  

To apply, please send your resume and cover letter to [email protected] and include “Administrative Assistant” in the subject line. Deadline: March 2, 2018.   


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